Privacy Policy

Effective Date: 2nd October 2025

Cephas Search Pte Ltd ("Cephas Search", "we", "us", or "our") respects the privacy of our clients, candidates, and partners. This Privacy Policy explains how we collect, use, disclose, and protect personal data in connection with our recruitment services, in compliance with the Personal Data Protection Act 2012 (PDPA) of Singapore.

1. Scope

This Policy applies to:

• • Candidates who provide their personal data for job opportunities.
• • Clients who engage our recruitment services.
• • Visitors to our website and users of our online platforms.

2. Personal Data We Collect

We may collect and process the following types of personal data:

For Candidates:

• • Name, contact details, CV/resume, employment history, qualifications, skills, and references.
• • Identification details, work eligibility, and other information relevant to job applications.

For Clients:

• • Company details, contact person's information, job descriptions, and hiring requirements.

For Website Visitors:

• • Browsing data, IP address, cookies, and usage analytics.

3. How We Use Personal Data

We use personal data for the following purposes:

• • To provide recruitment, job matching, and placement services.
• • To assess suitability of Candidates for employment opportunities.
• • To communicate with Candidates and Clients.
• • To comply with legal, regulatory, and contractual obligations.
• • To improve our services, website, and user experience.
• • To collect, use, and process data (including via cookies) with your knowledge and consent, unless otherwise permitted by law.

4. Disclosure of Personal Data

We may disclose personal data to:

• • Clients, for the purpose of recruitment and placement.
• • Third-party service providers who support our operations (e.g., IT, payroll, background checks).
• • Regulatory bodies, law enforcement, or government authorities when required by law.
• • Other parties with the individual's consent.

We will not sell or rent personal data to third parties.

5. Data Retention

• • Candidate data will be retained for as long as necessary to fulfil recruitment purposes, or as required by law.
• • Clients' business information will be retained in line with contractual and accounting obligations.
• • Individuals may request deletion of their data, subject to legal and contractual limitations.

6. Security

We implement reasonable administrative, technical, and physical safeguards to protect personal data from unauthorized access, disclosure, alteration, or destruction.

7. Your Rights

Individuals have the right to:

• • Access and request a copy of their personal data.
• • Correct or update inaccurate or incomplete data.
• • Withdraw consent for processing (subject to legal or contractual restrictions).
• • Request deletion of their data where applicable.

Requests can be made by contacting us (see Section 10).

8. Cookies & Website Usage

Our website may use cookies and analytics tools to improve functionality, personalize user experience, and support recruitment marketing.

Cookies may also collect certain data such as IP address, browsing behaviour, and preferences.

For more details, including how to manage or withdraw consent for cookies, please see our Cookie Policy.

9. International Transfers

Where personal data is transferred outside Singapore, we ensure that adequate safeguards are in place to protect the data in compliance with applicable laws.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

11. Updates to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with the effective date.